What is the cost of dedicated software?

In this post, we look at the key factors affecting the cost of dedicated software, which is increasingly being chosen by companies. We discuss how the scale of the project, complexity, chosen technology and location of the development team can affect the price. We also analyze whether the higher initial cost of custom software can yield better returns on investment compared to off-the-shelf solutions. Join the discussion to better understand the financial aspects of dedicated software and assess whether it is the right choice for your business.

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Karol Stabryla

29th January 2024

What is dedicated software?

Dedicated software, also known as bespoke software, is designed and developed specifically for a particular client or organisation.

The cost of creating such a solution can vary significantly, taking into account a number of key factors. It is important to remember that the complexity and uniqueness of the requirements of dedicated software mean that it is treated as a separate, specific category within the technology industry.

Factors such as the complexity of the application, choice of platform, integration with external APIs, as well as the need for advanced features and an attractive user interface have a direct impact on the cost of development.

In the case of dedicated applications, the average cost of creation can fluctuate significantly, depending on the degree of customisation to meet the specific needs of the client. It is important, therefore, to take all these elements into account as early as the budget planning stage for the creation of the app, thus ensuring maximum cost transparency and project efficiency.

How much time is required to create an app?

Developing a web application is a process that requires precise planning and execution. The time required to create a web application can vary depending on its complexity and functionality. 

There is no definite answer to the question of how long a project takes to complete, as it depends on many factors. No two projects are exactly alike, so it is necessary to know all the details and specifications to determine an accurate timeline. The process of developing web applications can vary in time. Simpler projects are often completed in a matter of weeks, but more complex tasks, such as the creation of sophisticated, fully functional bespoke software, can require anywhere from several months up to several years.

However, this timeline can shrink or stretch depending on the complexity and requirements of the project. Key aspects such as UI/UX design, backend and frontend programming, testing and optimisation for SEO play a significant role in the project timeline.

How much does it cost to create your app?

The cost of creating your own web app can be as varied as the apps themselves are diverse. There are many factors that go into the final pricing, each of which is crucial to achieving the desired results.

Functional complexity

The functional complexity of an application is a concept that refers to the number and complexity of the various functions that the application offers. It has a direct impact on the cost of developing an application, as the more and more advanced features an application contains, the more time, skills and resources are required to create it. This can be understood by the analogy of building a house: a simple holiday home will be cheaper and faster to build than a multi-storey house with a swimming pool, alarm system and automatic air conditioning. Below are comparisons of a less and more complex web application in individual sections, which are also factors that depend on the cost of creating your application.

1. Types of functions

Simple application: for example, an information application that only displays text and photos is like a simple house. It does not require complex systems.

Advanced app: apps that use artificial intelligence, integrated payments, or advanced data personalisation are like houses with additional complex systems. Artificial intelligence requires complex algorithms, integrated payments requires secure transaction systems, and personalisation requires advanced analysis of user data.

2. Resources and Skills

Simple application: fewer specialists are needed to develop a simple application, e.g. only programmers for basic coding.

Advanced app: require the involvement of specialists from different disciplines. Experts in artificial intelligence, digital security, data analysis are key in projects where advanced technical knowledge is required. A more complex application requires more time from testers and graphic designers, which also affects project costs. The involvement of those responsible for the system concept is also an important aspect - their work in developing and refining the idea of the application is crucial to the success of the project and often requires a significant amount of time. All these aspects add up to greater complexity and higher costs in the process of developing advanced applications.

3. Time and Effort

Simple application: are faster to create because they have fewer functions, these functions are not outstanding. Such an app certainly contains fewer views/windows, which also do not have a rich design. This makes the application less complex.

Advanced app: may offer complex functions that require complex logic and interaction with other systems. For example, an app may personalise content based on user behaviour or require advanced security systems. Developing and fine-tuning such functions takes significantly more time than simpler tasks.

4. Testing and Maintenance

Simple application: are easier and cheaper to test and maintain mainly because of their reduced complexity and fewer features. The simpler logic and architecture of applications make it easier to understand how they work, which translates into faster identification and resolution of problems. Testing, such as functional, performance or security testing, can be carried out faster and with less effort

Advanced application: require intensive testing and continuous maintenance due to their complexity, which increases the risk of errors and conflicts. Thorough testing is essential to ensure that all system components work together flawlessly, and to protect sensitive operations such as financial transactions or the processing of personal data.

Design and UX/UI:

Definitely, investing in professional design and intuitive user interface (UX/UI) is a key aspect that affects the success of a web application. While this may initially seem like an additional cost, it is in fact an investment that can bring significant benefits. A well-designed user interface that is not only aesthetically pleasing, but also functional and intuitive, attracts and retains users. In today's digital world, where competition in the app market is fierce, exceptional design and seamless navigation can set your app apart from others.

The cost of UI/UX design can vary depending on a number of factors, such as the complexity of the app, the functionality required, and the experience and reputation of the design studio you're partnering with. This investment includes not only the visual elements themselves, but also user research, prototype testing and optimisation of interactions and user paths. It is worth remembering that an investment in professional UI/UX design not only adds to the aesthetic value of the application, but more importantly improves its usability, which is crucial for user satisfaction and loyalty.


The choice of technology on which a web application is to be developed also influences costs. Developing applications accessible through different web browsers can be more costly due to the need to ensure compatibility and optimisation on different platforms, but at the same time allows to reach a wider audience.

Web applications require specific skill sets and technologies that affect the cost of developing and maintaining them. They are designed using web technologies, which have greater versatility. Unlike platform-specific applications, web applications can be developed using languages such as HTML, CSS and JavaScript, which allows them to be more easily adapted to a variety of web browsers. This, in turn, translates into broader reach and accessibility of web applications, which is important in terms of both usage and costs associated with their development and maintenance.

At DevsPower, we use Next.js, an advanced framework based on React.js, to create effective web applications. With Next.js, our applications are faster and more accessible, resulting in lower maintenance costs and better web visibility. More information about Next.js and its use in our projects can be found HERE.

However, in order to optimise web apps to run on different browsers and devices, developers need to employ additional strategies and tools, which can add complexity and cost to the project. 

There is also a growing trend of developing Progressive Web Apps (PWAs), which combine the features of native and web apps. Such apps offer high performance and a better user experience, while being available on different platforms and devices. This approach can offer a better cost-benefit ratio, especially for companies looking for a more sustainable solution in app development. 

However, it is worth noting that while PWAs are becoming increasingly popular, they are still a complement to, rather than a full-fledged replacement for, traditional web applications. Their choice often depends on the specific business needs and target user group, as well as the market's readiness to adopt this relatively new technology.

External integrations

External application integration, which includes both web services and internal company systems, is a key factor affecting the cost of application development. Examples of such integrations include ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management) systems, which are often used in industries such as retail, manufacturing, financial services, and customer management. 

For example, an e-commerce shop web application may need integration with an ERP system to manage inventory, or with a CRM system to track customer interactions. Such integration requires careful planning and implementation to ensure that all systems work in harmony, which adds time and cost to the project.

Such aspects are important when assessing the total cost of application development, especially in the context of companies seeking personalised solutions tailored to their specific business needs.

Testing and optimisation:

Testing and optimisation of applications are key to ensuring their quality, stability and maximum performance.

Regular usability and functionality testing is key to creating efficient and effective digital products. More intensive testing allows bugs to be detected and fixed earlier, which directly affects the quality of the final product. At the same time, it is important to bear in mind that increased testing entails the need to devote more time to the entire application development process. User experience optimisation includes not only technical aspects, but also the continuous adaptation of the user interface to the needs and expectations of users. This is a demanding but necessary process to ensure transparency, efficiency and high quality of the final product.

Minimising application loading times and efficient memory management are important, but sometimes it is necessary to make compromises between performance and development costs. It is worth noting that aiming for excessive speed can significantly increase project costs. Therefore, it is important to strike a balance - the application should be fast enough to meet the technical requirements and provide a positive user experience, while keeping the budget under control. In this way, you can ensure that the app is not only technically proficient, but also available at a reasonable development cost.

Cost Comparison: Dedicated Software vs Off-the-shelf Solutions

Off-the-shelf Software:

Off-the-shelf software are standardised solutions developed for a wide range of users. Examples include an office suite like Microsoft Office or content management systems like WordPress. They are affordable and quickly implemented.

Off-the-shelf software is a suitable choice for companies that are looking for quick and cost-effective solutions, with general functionalities that are sufficient for their business. It is a good choice for standard business processes that do not require a high degree of customisation. 

Off-the-shelf software is also ideal for smaller companies or start-ups that do not have large budgets for the development of customised solutions and need rapid implementation. Because it is widely used, it often has a well-developed user base and community support, making it easy to find solutions to problems and share experiences. 

For companies that do not have complex security requirements and do not need unique features, off-the-shelf software can be sufficient and more cost-effective.

Example Off-the-shelf Software Costs:

The cost of an office suite licence for a small business can be around $10-$15 per month per user.

Content management platforms may offer free versions, with paid options to extend functionality, where annual costs can range from $100 to $400.

Dedicated Software:

Dedicated software is custom-built for a company, ensuring an exact fit with its unique business requirements. This is particularly useful when standard off-the-shelf software does not meet specific needs. 

Dedicated solutions can integrate better with a company's existing systems and are scalable, allowing easy adaptation to changing business needs. 

In addition, they typically offer a higher level of security and are less prone to general security vulnerabilities. Direct technical support from dedicated software developers ensures a quick response to any problems. 

Although the initial cost may be higher than for off-the-shelf software, dedicated software can be more cost-effective in the long term, avoiding additional costs associated with licences or unused features. Dedicated software can also be an important competitive advantage, providing tools that are more responsive to a company's individual needs.

Examples of Dedicated Software Costs:

The creation of dedicated software can have very different costs, depending on its complexity and specific requirements. Here are some examples that clarify the price range depending on the type and complexity of the project:

  • Simple Web Application ($5,000 - $25,000): An example would be an application consisting of a few functional screens containing tables and forms. This is a basic level of complexity, where functionalities are limited to the most important and frequently used operations.

  • Low to Medium Complexity ($25,000 - $50,000): This category includes software that includes functional screens along with an administration panel and simple integrations with other systems. Examples include in-house data management applications that require some level of customisation and integration.

  • Medium Complexity ($50,000 - $100,000): Software in this class is characterised by complex integrations with external systems and support for mobile devices. Examples include customer relationship management (CRM) systems or advanced manufacturing execution management (MES) systems that need to interact with a variety of other applications and services.

  • High Complexity ($150,000 and above): Multi-platform systems with advanced analytics and complex integrations fall into this category. Examples include complex management systems for large corporations that require integration with many different platforms and systems, offer advanced data analytics and are tailored to meet the needs of multiple users from different company departments. The cost of such projects often exceeds one million zloty, given their complexity and performance and security requirements.

Cost Comparison: With off-the-shelf software, costs tend to be lower and spread out over time, which can be beneficial for smaller companies or start-ups.

Building dedicated software requires a larger initial investment, but provides customisation to suit individual company needs. This approach can be more cost-effective for companies with unique requirements or a long-term growth plan.

Creating custom solutions allows companies to gain a market advantage by optimising processes and providing unique features. Having custom software also allows for long-term growth, flexibility to adapt to changing business needs, and control over data security.

While there are challenges in terms of cost and development time, the benefits of in-house solutions, such as meeting exact requirements, competitive advantage, and control over support, make this approach attractive to companies seeking uniqueness and long-term success. The choice between dedicated software and an off-the-shelf solution depends on the specifics of the business, budget availability and planned long-term strategy. Off-the-shelf software is a cost-effective option for standard needs, while dedicated software, despite higher upfront costs, offers unique solutions tailored to specific business requirements.

Can a web application run on mobile devices?

Yes, web applications can run on mobile devices, but this requires a special approach to design and development. Here are the key aspects to consider:

Responsive Design This is a design method that allows web applications to dynamically adapt to the different screen sizes of mobile devices. This means that the user interface and layout of the application automatically changes to ensure optimal readability and accessibility on devices such as smartphones and tablets.

Touch operation and gestures On mobile devices, user interaction is mainly through touch. Therefore, web applications must be designed with ease of use in mind, which includes large, easily accessible buttons and intuitive gestures.

Performance and Loading Web applications on mobile devices must be optimised for loading speed and performance. This often requires minimising file size, using cache effectively and ensuring fast server response times.

Testing on Different Devices In order to ensure that the web application works correctly on different mobile devices, it is necessary to carry out tests on multiple models of smartphones and tablets. These tests include different operating systems, screen sizes and resolutions.

Adaptation to web conditions Web applications also need to be optimised for different network conditions, especially for mobile users who may use a variety of internet connections, from slow Wi-Fi to high-speed 5G connections.

Benefits of Responsive Web Apps:

  • Cost Savings: The need to create separate native apps for each mobile platform is avoided, significantly reducing development and maintenance costs.

  • Broad Reach: The ability to reach a wider range of users on different devices without additional investment.

  • Unified User Experience: Providing a consistent experience for users regardless of the device they are using.


  • Limitations of Functionality: Web apps may not have access to all hardware features available in native apps, such as access to certain device sensors.

  • Browser dependency: Performance and feature availability may vary depending on the browser the user is using.

Adapting a web application to mobile devices is a strategic decision that can increase the accessibility and reach of the application while reducing costs. The key is to focus on responsive design and testing across devices to ensure the best possible user experience.

How much does it cost to maintain an app? Key aspects and costs

Maintaining a web app, especially after it has been created, is as important and costly as the development process itself. When considering the maintenance of an app, it is important to understand that these costs can vary and cover a number of different aspects.


The costs associated with hosting the server on which the application is hosted are a regular charge for ensuring that the application is available on the internet. What is hosting really? Hosting is the service of providing space on a web server that allows the application to be accessed via the internet. The costs associated with hosting depend on the requirements of the application itself. For larger and more complex applications that require more resources, hosting costs may be higher. On the other hand, smaller and simpler applications often require fewer resources, resulting in lower hosting costs. Regardless of the stage of development of an application, hosting is an essential element to ensure its continued availability online.

Complexity and Scope of Functionality:

The complexity and range of functionality of an application have a direct impact on its hosting costs. The more extensive and complex an application is, the more work is required to manage and maintain it. Every screen in the application and every function requires regular updates and testing. More functions can also mean more potential problems to solve.

In addition, the complexity of the business logic, i.e. how the application handles data and performs operations, also affects costs. Complex operations and large amounts of data may require more work to maintain the application.

It is worth noting that for an application to be effective, it needs to evolve and adapt to changing needs and trends. This may mean adding new features, improving the user interface or updating according to new market trends. The cost of maintaining an application depends on how extensive it is and how often it needs to be updated. Good management and planning are essential for an application to be effective and sustainable in the long term.

Continuous Maintenance

One of the main elements of maintaining an application is continuous maintenance, which ensures that it functions smoothly and is protected against new threats. As part of maintenance, it is important to regularly test the application to ensure the security of user data and an attractive user interface.

Maintenance of the web application also includes continuous monitoring and updating, which is key to ensuring its stability. Regular updates are essential to keep the web application compliant with the latest technology and security standards.

This process ensures that the application is resilient to new threats and digital challenges, as well as enabling improvements and new features that enhance its appeal to users. 

In addition, effective monitoring allows potential issues to be identified and resolved quickly, minimising the risk of downtime and ensuring the application runs smoothly

External API updates Updates to external programming interfaces (APIs) are very important for web applications to work smoothly with various external systems, such as ERP or CRM. When these external systems are updated, they may change their APIs, which means that our application must also be updated to continue to work properly with them. For example, if a company using our app updates its ERP system, our app must be checked and probably updated to ensure that it continues to work well with it.

Any integration with an external system brings compatibility and security challenges. The more such systems are integrated with our application, the more work it requires in terms of updating and testing.

Therefore, already at the design stage of the application, it is worth thinking about what systems it will need to work with, and choosing the right technologies to facilitate these processes. Good tools and frameworks are important not only for integrating with APIs, but also for ensuring that the application will work properly on different browsers and operating systems. This ensures that the application will be accessible and reliable for a wide range of users. In addition, the use of modern technologies in programming allows the creation of more dynamic and interactive applications, which increases their value.

Experience and expertise in application development

Innovation and Expertise in Web Application Design

The experience of the development team is crucial to the quality of the final product. Teams with extensive web application development experience typically deliver higher quality solutions that better meet user needs and are more intuitive to use. 

With in-depth knowledge of the latest trends, technologies and best practices in web application development, experienced developers are able to effectively design, implement and optimize applications to make them not only functional, but also aesthetically pleasing and user-friendly.

We invite you to contact our company, DevsPower, so that we can help you develop functional and aesthetically pleasing web applications. Our experienced team of developers is ready to use the latest trends and technologies to meet your needs. Contact us and we'll help you realize your project.

Efficiency and Innovation

Experienced developers are able to manage complex projects more efficiently, resulting in faster delivery of applications. Their experience allows them to implement innovative solutions and advanced features that can differentiate an application in the market.

Choosing the Right Technologies

Technical expertise is crucial in selecting the platform and technologies that best fit the project requirements. This enables the development of an application that is not only functional, but also scalable and secure.

Solving Technical Challenges

Application development experts are able to effectively solve technical challenges, which is especially important for highly complex applications. Their skills and knowledge allow them to effectively manage risks and minimize potential problems.

What does DevsPower's application development process look like?

Based on the graphic shown, the dedicated software development process consists of five key stages, which together form a consistent path from idea to finished product.

Stage 1 - Idea: Everything starts with an idea. This is the phase where the development team, together with the client, learn about the project's purpose, requirements, and expectations. This is the basis for determining the direction of the work and the success of the entire project.

Stage 2 - Design: We then move to the design phase, where a prototype of the application is created. This is a critical moment when the product's functionalities are visualized and the first user interface concepts are tested.

Stage 3 - Implementation: Once the design is approved, the team proceeds to implement the application, often using Scrum methodology, which allows for flexible and iterative management of the software development process.

Stage 4 - Go Live: The next step is 'Go Live', which is the launch of the application in a production environment. This is the stage where the application is tested in real-world conditions, and any bugs found are immediately fixed.

Stage 5 - Maintain: The final phase is maintenance, which includes post-production launch support, monitoring, verification of the application's performance and rapid response to any problems encountered.

Customer advice:

Developing dedicated software is a complex undertaking, requiring a conscious approach to many important aspects. In this advice section, we will focus on the most important elements of the dedicated software development process. The points below should help you understand what areas you should target if you plan to create dedicated software for your own needs.

Understanding the Purpose and Scope of the Project:

At the very beginning, focus on understanding the purpose and scope of your project. Think about what you want to achieve with your web application, what features are crucial to you, and who will be your target user group. This initial analysis is essential for effective project planning and budgeting.

Effective Communication with the Development Team:

Build open and effective communication with the development team. Regular meetings, clear guidelines and detailed information about expectations and requirements are key. Remember that a good flow of information speeds up the application development process and ensures that the final product meets your expectations.

Cost Management:

Understanding and controlling costs is essential to keep the project within budget. Consider different pricing methods, understand the factors that affect costs, and anticipate the potential expenses associated with maintaining the application. Transparency in financial planning is key.

Application Maintenance and Upkeep:

Don't forget about the maintenance and upkeep of the application after deployment. These aspects are as important as the development process itself and should be discussed with developers early in the planning stage.

Tracking the Latest Trends:

The web application sector is constantly evolving. Stay abreast of the latest trends, such as Progressive Web Apps (PWAs), hybrid apps, artificial intelligence and machine learning. These technologies can affect the cost of creating an app, but also offer a more advanced and personalized user experience.

Prepare for Changes in Technologies:

Remember that technologies are evolving, and this affects the process of developing a web application. Increasing expectations for quality and functionality can lead to higher costs, but at the same time, the development of tools and methodologies, such as agile development, can make the process more efficient.

Consider the Cost of Dedicated Software vs Off-the-shelf Solutions:

Consider the choice between developing a dedicated application or buying a ready-made solution. Dedicated software tends to be more expensive due to personalization and customization, but offers greater flexibility and scalability. Off-the-shelf solutions may offer lower upfront costs, but may be less flexible.

A dedicated application provides uniqueness, flexibility and scalability, but requires a greater investment of time and resources. Off-the-shelf solutions can get to market faster and are often cheaper in the short term, but may limit development and customization.

Analysis of Long-Term Benefits:

When making decisions, always consider the long-term benefits and costs. The choice of technology and functionality should be aligned with your company's business strategy and future needs.

Trends and the future of dedicated software:

Latest trends:

The web application sector is growing just as rapidly, with new developments such as native applications for browsers, Progressive Web Apps (PWAs), and hybrid applications that can affect the cost of developing a web application.

Innovations such as artificial intelligence, machine learning, as well as the growing interest in social applications, are influencing application development and functionality.

New technologies can increase the cost of an application, but also offer a more advanced and personalized user experience.

Predictions for the future:

As technologies evolve, we can predict that the cost of creating a web application will continue to change. 

Increasing expectations for the quality and functionality of a web application may lead to an increase in the average cost of creating an application. 

At the same time, the development of web application development tools and platforms can reduce some costs and make the process more efficient.

Modern frameworks, automation and testing tools, as well as the growing popularity of methodologies such as agile developmen

"Next Steps" section:

If you're interested in implementing dedicated software for your business or want to learn more about how it can impact your business, here are some suggested steps you can take

  1. Define your needs and goals: Before you begin, it's important to understand exactly what you want to achieve with dedicated software. Identify the key features you want to have, the business goals you want to achieve, and the problems the software should solve.

  2. Prepare a preliminary budget: Based on the information from this blog and your own research, consider how much you are able to invest. Keep in mind that the cost of creating the application is only one of many items - also consider the cost of maintenance, upgrades, and possible expansion of functionality.

  3. Consult with experts: Get in touch with professionals who have experience in dedicated software development. You can start by scheduling a consultation, during which you will present your needs and learn more about possible solutions, implementation time and, of course, costs.

Want to get professional advice on dedicated software development? As DevsPower, we can help you understand your needs, discuss possible solutions, and provide information on implementation time and costs. We encourage you to schedule a consultation so that we can better tailor our services to your individual requirements.

  1. Request a quote: Based on the information you have gathered, request a quote for your project. Make sure you get a detailed cost estimate that takes into account all aspects of the project - from planning, development, testing and application maintenance.

  2. Prepare your team: Introducing new software is not only a matter of technology, but also of the people who will use it. Make sure your team is prepared for the changes the new solution brings, and consider training to help them use the new tool effectively.

  3. Plan a testing phase: Before the software is deployed on a large scale, conduct a testing phase. This will help detect and resolve potential problems, as well as tailor the software to your organization's specific needs.

  4. Start small and grow: Consider using a Minimum Viable Product (MVP) approach - start with a basic version of the software that meets your most important needs, and then grow it as you receive feedback from users and your business grows.

  5. Focus on continuous improvement: Technology changes quickly, and with it your business needs. Keep in regular contact with your developer to make sure your software is up to date and still meeting expectations.

We encourage you to take the first step today! Contact us to schedule a consultation or to discuss how dedicated software can contribute to growth and innovation in your business. We look forward to answering your questions and are ready to provide solutions tailored to your unique requirements.


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